Board Officers

PRESIDENT

This office, elected by the general membership, shall be held for a 2-year term, with the term beginning June 1.
DUTIES OF POSITION:
A. Preside at all official meetings of the Board and General Membership.
B. Chair of IAC (Independent Advisory Committee for Woodcock Endowment).
__1. Together with other IAC members prepare year end (30 June) reports to board and general membership.
C. Set Board Meetings, plan agendas and email to BOD in advance of meetings.
D. Prepare an annual report for WSMTA summarizing chapter highlights and activities. (due to WSMTA by May 22 and distributed to Chapter presidents at WSMTA conference in June.)
E. Write an article for each issue of Quavers. Provide proofreading assistance and editorial guidance to Quavers editor.
F. Meet annually with Budget Committee in June to review and plan budget for the coming year. (Budget Committee consists of President, Treasurer, and one other Board member.)
G. Serve, along with the Treasurer, as a signatory on the Association bank account.
H. Appoint committee chairs for terms as outlined for each position in Handbook. Check in with committee chairs as needed regarding projects underway.
I. Act as liaison between WSMTA and MTNA and the local chapter. Inform membership of new developments at State and National Levels.
J. Touch base with each event chair to receive information regarding changes to their Job Description, and to verify their continuity in the position for next year.
K. Get insurance for general meetings through MTNA and keep on file for the year.
L. In September, attend WSMTA Leadership Conference.
M. In April, select KMTA member to prepare a silent auction basket for WSMTA Conference.
N.  Find nominees during second year in office for BOD positions: President-Elect, Treasurer, Secretary, to be presented to general membership at May meeting.
O.  Review job description prior to completion of term and update as needed.
N. Continue to serve in an advisory capacity to the KMTA Executive Board for two years following the term as President.

VICE PRESIDENT

The Vice President is an elected officer and shall be held by one member for two years, with the term beginning June 1.
DUTIES OF POSITION:
A. Attend all business meetings and board meetings.
B. Plan programs for upcoming year, September through June. Provide information concerning such to Yearbook Chair by mid-August.
C. Write a brief article each month for the Quavers publication regarding the upcoming meeting, list all pertinent information, including directions to the meeting location. Meet the monthly deadline set by the Quavers Editor.
D. Promote the programs to the membership.
E. Confirm location and starting time for each monthly meeting.
F. Coordinate budget with the board and the budget committee regarding workshop fees, rental/room fees, and transportation expenses for speakers. Complete by mid July.
G. Fill in for the President during the President’s absence.
H. Report all plans to the President and the board.
I. Schedule one meeting program per year for a presentation by the WSMTA President or District III Vice President, on alternating years.

TREASURER

This office, elected by the general membership, shall be held for a 2-year term.
DUTIES OF POSITION:

A.  Receipts and Disbursements

  1. Pay bills, expenditures and reimbursements, as needed.
  2. Make deposits as needed.
  3. Present monthly reports of balance and activity.
  4. Retain files, records and receipts for reference, per record retention policy.

B.  KMTA General Fund

  1. Reconcile monthly bank statements.
  2. Present monthly reports of balance and activity.
  3. Maintain files of all statements, reports etc. for reference, per record retention policy.

C.  KMTA Investment Fund

  1. Serve on the Investment Advisory Council.
  2. Reconcile monthly statements.
  3. Present monthly reports of balance and activity.
  4. Maintain files of all statements, reports etc. for reference, per record retention policy.

D.  Budget Committee

  1. Serve on the Budget Committee to develop the annual budget in June.
  2. Create a year-end report providing income and expense figures for each program and event
    from the recent year.
  3. Chart income and expense figures from several prior years to track trends.
  4. Provide reports and charts to budget committee members ahead of the budget meeting.
  5. Present the budget for membership vote at the July planning meeting.
  6. Maintain files of all statements, reports etc. for reference, per record retention policy.

E.  Tax Preparation

  1. Fill out the Non-profit questionnaire provided by the accountant.
  2. Verify and update association information on record for the 990/990-EZ, per the document list supplied by the accountant.
  3. Provide accounting record for the fiscal year to the accountant.

F.  Membership

  1. Keep a file of dues rebate receipts from MTNA.
  2. Check incoming dues receipts for NEW MEMBERS.
  3. Check incoming dues receipts for changes in RENEWING MEMBERS information.
  4. Monitor the membership portal on the MTNA website to watch for changes in membership.
  5. Notify the Newsletter, Website and Membership Chairs of additions and changes to the membership list.

SECRETARY

This office, elected by the general membership, shall be held for a 2-year term.
DUTIES OF POSITION:
A. Attend all KMTA Board and membership meetings.
B. Document KMTA Board and membership meetings.
C. Compile and write minutes.
D. E-mail a copy of all minutes to the KMTA Board.
E. Keep a file of past minutes.
F. Take attendance at all membership meetings, keep these records on file.
G. Read minutes from previous month at each business meeting.
H. Collect and keep on file written correspondence pertaining to business of the local chapter.
I.  Keep a copy of each chapter newsletter that is published and turn them over to the Historian annually.

PAST PRESIDENT

The Immediate Past President serves on the Board for two years immediately following his or her term of office as President, with the term beginning immediately upon election of the new President.
DUTIES OF POSITION:
A. Serve as advisor to the Board to provide continuity.
B. Member of IAC (Independent Advisory Committee for Woodcock Endowment).
C. Work with membership chair/treasurer to welcome new members and encourage membership growth and stability.
D. Preside over meetings in absence of President and/or Vice President.

CHAPTER REPRESENTATIVES

Keyboard and Non-Keyboard Chapter Representatives are elected members of the Executive Board of Directors. Their term of office is two years, beginning immediately upon election at the May meeting.
DUTIES OF POSITION:
Keyboard:
A. Attend all monthly business and board meetings.
B. Chair Piano MAP (see MAP page for details).
C. Schedule recitals as needed, providing information in time for publication in the annual year book (early September).
D. Submit articles to newsletter in advance of all events.

Non-Keyboard:
A. Attend all monthly business and board meetings.
B. Work with District III vice-president on all non-keyboard MAPs (strings, woodwinds and voice) as needed for that year.
C. Schedule recitals as needed, providing information in time for publication in the annual year book (early September).
D. Submit articles to newsletter in advance of all events.